Chapter - 5

Records maintained at Board Headquarters and Subordinate Offices

The following key records are maintained at the Board Headquarters and subordinate offices.

Headquarters (Accounts)

Attendance Register, Diary Dispatch Register, Cashbook, G.P.F. Register kept as per government rules. Group Insurance Register, Welfare Fund Register, House Building Advance Register, Medical Facility, Salary, Budget Register related to Miscellaneous Expenses. Pension-related Registers and required registers and records similar to government employees.

Headquarters (Personnel)

Attendance Register, Diary Dispatch Register, Service Book, Personal Files, Selection Committee and Promotion Committee Proceedings Register, Character Roll-related Registers and Records. Promulgation of Service Regulations for Group 'A', 'B', 'C', and 'D'.

Regarding Various Schemes

In the Scheme Section: Attendance Register, Diary Register, Dispatch Register, Loan Distribution and Recovery Registers (records), Margin Money Scheme Registers, Prime Minister's Employment Generation Programme, Chief Minister's Employment Scheme Registers and Records, Purchase-Sale/Stock-related Records.

Zonal Office

Attendance Register, Diary Register, Dispatch Register, Movement Register, Pay Bill Register and Cashbook Register, T.A. Bill Register, Records and Registers related to various schemes, Meeting Proceedings Register.

District Village Industries Office

Attendance Register, Diary Register and Dispatch Register, Cashbook, Pay Bill Register, Loan Distribution Register, Recovery Register, Margin Money Register and Records, Chief Minister's Employment Scheme Registers and Records.

Chapter - 5A

As mentioned above, the Khadi and Village Industries Board is an autonomous body constituted under the Act of the U.P. State Legislature, in which all policy and key decisions are taken by the Board of Directors. The Hon'ble Minister for Khadi and Village Industries is the ex-officio Chairman of the Board, and 7 non-official members are nominated to the Board of Directors for a period of two years. One full-time Vice-Chairman is appointed from among these non-official members. There is a provision for complete public participation through non-official members in key policy decisions.

In addition, under Section 31B of the Act, the State Government may constitute an Advisory Committee to advise the Board on various matters, in which one person having a special interest in the field of Khadi and Village Industries is nominated from each Revenue Division. Thus, through this Advisory Committee, the aspirations, expectations, and suggestions of the general public can reach the Board of Directors.

Under a Government Order, a Khadi Sales Rebate Committee has been constituted under the Chairmanship of the Secretary, Khadi and Village Industries, Government of U.P. Apart from government representatives, representatives of institutions performing exemplary work in Khadi production are nominated as members. The committee reviews, supervises, and monitors the Khadi sales rebate discount payable by the Board to Khadi institutions.